#JobFairy: We’re Hiring An Office Manager/PA To The CEO

Join our busy, bustling crew at IMAGE HQ in Dun Laoghaire – we need someone to help us keep everything running smoothly both front and back of house.

The Role

• Meet & greet visitors, clients, suppliers
• Manage reception and switchboard – answer all incoming calls
• Book & record taxis and couriers
• Book off-site team meetings and workshops
• Sort and manage all incoming and outgoing post
• Manage upkeep of building entrance, reception area, meeting rooms
• Manage kitchen rota and recycling
• Place stationery orders and monthly magazine subscriptions
• Provide admin support for events, commercial and circulation departments
• Manage CEO’s diary 
• Manage CEO’s expenses 
• Plan travel itineraries, booking flights, accommodation, taxis, etc.
• Liaise with contacts and act as company representative on the phone and via email
• Take Minutes at meetings
• Manage general admin including filing and occasional letter writing for CEO
• Order flowers/coffee/gifts as necessary
• Manage parking spaces and fobs
• Manage printer issues
• Organise staff events; workshops, meetings, parties
• Provide HR support- managing Jobbio and Linkedin account, adding jobs online, arranging interviews
• Update IPL listings on Media Live and Magazines Ireland
• Co-ordinate contra deals

Skills Required

• Microsoft Office proficiency
• Very outgoing with strong communication skills
• Close attention to detail
• Excellent organisational skills
• Resourceful and pro-active individual
• Team player

Please send your CV to [email protected]